The Accounts Receivable module is a flexible, open item system. It records sales, monitors customer payments, and provides important sales information.

Screen Shots:

Customer File: Each customer is identified by a 15 digit alphanumeric code. In addition to the usual customer number, name and address, the file contains last payment amount and date, and discount and account balance information. When a customer discount is entered on the customer master record, the discount is automatically calculated when sales are recorded. Customer pricing information is also entered on the customer master record.

Sales Transactions: Accounts Receivable allows interactive entry, editing, and posting of sales and credit memos. Sales are recorded by entering an invoice. Each invoice is given a number and tied to a customer. The due dates for the charges and prompt payment discounts appear on the printed customer invoice. Item codes are entered with the quantity sold. The description and unit price appear as entered into the data file. Both of these can be overridden when necessary. There is no limit to the number of items that can be included in a single invoice. When Order Entry is used for invoicing, there is no need to re-enter invoices in Accounts Receivable. Invoices are automatically recorded from the Order Entry module.

Invoices: Accounts Receivable prints invoices and customer statements.

Payments: An invoice is held open until the payment is applied against it. In this way it is easy to track payment history and keep any disputed charges visible. When recording customer payments, all of the outstanding invoices are displayed. The amounts received are then applied to the appropriate invoices. Accounts Receivable also can code miscellaneous checks or cash directly to the appropriate General Ledger account.

Bank Deposits: All cash transactions entered individually can be grouped to match deposits made to the bank. The bank deposit entries are used in preparing the bank reconciliation report in the Accounts Payable module.

Reports: The Accounts Receivable aging report may be printed on request for all or selected customers. Other reports are available which list both invoice amount and payments, inventory items, fee schedule being used, and selected cash receipts by customer.

Powerful features include:

  • Multi-company capability
  • User-defined aging periods
  • Open item system
  • Average number of payment days automatically tracked
  • Sales Tax Authorities with state, county, and local breakdowns of rates and corresponding G/L accounts
  • Multiple A/R and cash accounts
  • Default G/L accounts for each customer
  • Default Payment Terms for each customer
  • Aging Terms can be defined by invoice or due date
  • Entry of invoices, credit memos
  • Cash receipts screen, with easy application to open invoices, also accommodates non receivable cash
  • Discounts are automatically provided if invoice is paid on time
  • Detailed and summary aged reports
  • Open items Statement report
  • Detail Sales Register by G/L Account reports
  • Sales analysis report showing customers by sales volume
  • Invoice By Customer Summary and Detail report
  • Invoice Quick Print Process - immediately after inputting invoice record
  • Real-Time Posting. Invoice is stored immediately!
  • Order Entry - fully interfaced with the Order Entry module.
  • Inventory - fully interfaced with the Inventory module.
  • Digital paper images can be drilled, displayed and printed from most HTML reports.
  • Memo/notes system - allows the documentation of adjustments, etc....
  • Graphic Presentation of Customer Aging, Sales By Customer, etc....
    (bar charts, pie charts, etc.....)
  • Fully customizable via C/Base 4GL Application Development tools
  • Source code - for all reports is available at no extra charge.